For nonprofits, deciding on a board committee structure can be a challenge. Often, the decision is solely based on the number of board members and their talents and expertise. However, proper financial oversight is essential to a nonprofit’s success because it ensures that the organization complies with applicable laws, acts with integrity, and is transparent.
You are ahead of the game if you already have an Audit Committee. Many nonprofits rely on the Finance Committee if they have one, or the Executive Committee to also serve as an Audit Committee. An Audit Committee that operates separately from the Finance Committee provides checks and balances on financial decision-making. It helps to ensure that the organization’s fraud risk is minimized.
Read on to learn the specific roles of each committee and why having an Audit Committee and a Finance Committee is best practice for nonprofits.
The Audit Committee serves as the Board’s liaison with the external auditor. The Audit Committee selects the auditor, meets with the external audit partner and team pre-engagement. A nonprofit audit committee is also the first body to review the preliminary audit report and meet with the external audit team after the engagement is complete. The Audit Committee brings audit concerns to the Executive Committee and recommends accepting and approving the final audit report to the Board of Directors.
Monitoring the annual financial audit is just one type of risk assessment that an Audit Committee may be concerned with. Other types of risk resulting from competition, revenue uncertainty, or data security, for example, should be reviewed by the Audit Committee and the risk mitigation strategies developed.
The Audit Committee provides the first level of review and approval of the organization’s Accounting Manual. This ensures that the organization and Finance Committee complies with the internal controls and policies laid out in the Manual. The Audit Committee provides oversight of the Finance Committee to ensure that they exercise proper stewardship of the organization’s accounting and finance function.
Audit Committees ensure that all tax forms, including the IRS 990, state and federal employment taxes, property taxes, and unrelated business income tax, are filed on time and are disseminated appropriately.
The first role of the Finance Committee is to regularly review the organization’s financial statements. Typically reviewed statements include the Statement of Financial Position, the Statement of Activities (compared to the same period for the previous year and the current year budget), and ideally, a Cash Flow Projection. The Treasurer should review monthly and quarterly financial statements and the Finance Committee. The Treasurer should report any concerns regarding the organization’s financial health to the Executive Committee and Board of Directors.
The Finance Committee should also ensure that the organization follows the internal controls and policies outlined in the Accounting Manual. A review of the preliminary budget and presentation of the final budget to the Board should be performed by the Finance Committee in advance of the beginning of the next fiscal year. If the organization faces financial challenges, the Finance Committee should work closely with staff leadership to evaluate various scenarios and courses of action and present viable options to the Executive Committee and/or Board of Directors.
Understandably, not all nonprofit boards have enough board members to support both an Audit and Finance Committee. In that situation, it may make sense for your Executive Committee to assume the responsibilities of the Audit Committee. For those nonprofits that can support both, these committees will act in tandem to ensure the financial stewardship, compliance, and transparency that stakeholders and funders desire.
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